New Project Manager? Master Your First 90 Days with This Guide

By: Ahmad Asadi

Introduction:

Starting a new project management role? The first 90 days are crucial for establishing yourself and setting the stage for long-term success. It's not just about learning the ropes; it's about making a strategic impact. Here's a comprehensive guide to help you navigate your initial 90 days effectively:

Phase 1: First 30 Days - Listen, Learn, and Observe (Focus: Understanding the Landscape):

• 1. Build Relationships:
  • Schedule one-on-one meetings with key stakeholders, team members, and your manager. Understand their roles, expectations, and communication styles.
  • Attend team meetings and social events to build rapport and integrate into the company culture.
• 2. Understand the Project Portfolio:
  • Review existing project documentation, including project charters, schedules, and status reports.
  • Identify current project priorities, challenges, and successes.
  • Understand the companies project management methodology.
• 3. Learn the Company Culture:
  • Observe communication patterns, decision-making processes, and organizational values.
  • Familiarize yourself with the company's tools, systems, and processes.
• 4. Active Listening:
  • Prioritize listening over speaking. Ask open ended questions to gain a deeper understanding of the team and company.

Phase 2: 31-60 Days - Analyze, Assess, and Contribute (Focus: Identifying Opportunities and Providing Value):

• 1. Conduct a Project Health Check:
  • Evaluate the current status of key projects, identifying potential risks and opportunities for improvement.
  • Analyze project metrics and performance indicators.
• 2. Identify Quick Wins:
  • Look for opportunities to make immediate improvements or resolve existing issues.
  • Implement small changes that demonstrate your value and build credibility.
• 3. Offer Initial Insights:
  • Share your observations and initial assessments with your manager and team.
  • Provide constructive feedback and suggest potential solutions.
• 4. Begin contributing:
  • Start to take on smaller tasks, or lead small meetings to show your abilities.

Phase 3: 61-90 Days - Plan, Implement, and Refine (Focus: Taking Ownership and Driving Results):

• 1. Develop a 90-Day Action Plan:
  • Outline your key goals and objectives for the next quarter, based on your observations and assessments.
  • Prioritize initiatives that align with the company's strategic priorities.
• 2. Implement Process Improvements:
  • Introduce or refine project management processes to enhance efficiency and effectiveness.
  • Begin to implement changes that you have identified as quick wins.
• 3. Establish Clear Communication Channels:
  • Ensure consistent and transparent communication with stakeholders and team members.
  • Set expectations for reporting and updates.
• 4. Seek Feedback and Iterate:
  • Solicit feedback from your manager and team on your performance and progress.
  • Be open to constructive criticism and make adjustments as needed.
• 5. Document your work:
  • Document all changes, and lessons learned. This will be invaluable for future projects.

Conclusion:

By following this 90-day plan, you can effectively integrate into your new role, build strong relationships, and deliver impactful results. Remember, continuous learning and adaptation are key to long-term success in project management.